Alcatel 4034 User Manual

Alcatel 4034 UserGUIDEThe Alcatel 4400 PABX System provides you with anextensive range of features that will contribute tobetter efficiency around the

11 Alcatel User Guide 4400/4034Next to view the next possible nameCall to call the displayed namePrev to view the previous nameCancel to cancel the op

Alcatel User Guide 4400/4034 12Dialling a Personal MemoryNumberTo call a number programmed in the personal memory eitherpress the soft key under the a

13 Alcatel User Guide 4400/4034Leaving an Automatic CallBackIf the extension being called is busy, you may ask to becalled back as soon as they are fr

Alcatel User Guide 4400/4034 14MailCallBkThe first person to be called back will be displayed. Tocall them back:RecallTo Wait on anExtensionIf the ex

15 Alcatel User Guide 4400/4034Intrusion on a BusyExtensionIf you are trying to reach an internal extension that isbusy, and you and the called extens

Alcatel User Guide 4400/4034 16Making an EnquiryCallWhile you are on a call you may call a second person tomake an enquiry.number of 2nd person (this

17 Alcatel User Guide 4400/4034Making a Back and Forth (Broker) EnquiryCallDuring an enquiry call you may talk alternately with eachparty. The displa

Alcatel User Guide 4400/4034 18Making a ConferenceCallThis feature allows three people to be in conversationsimultaneously. Call the first party, the

19 Alcatel User Guide 4400/4034Receiving aCallEither lift the handset or take the call in ‘hands free’mode:HandsfreeCallParkingCall parking allows you

Alcatel User Guide 4400/4034 20Call PickUpTo pick up a call that is ringing on another extension:#6+ extension number that isringingTo pick up a call

1 Alcatel User Guide 4400/4034Feature codesMain feature codesFunction Default CodePage No.Voice mail access **Outside line 0 7Operator 9 7System memor

21 Alcatel User Guide 4400/4034ForwardingCallsIf you will be absent from your extension you mayredirect callers to another extension.To place an immed

Alcatel User Guide 4400/4034 22“ Follow Me”ForwardingIf you are not at your own extension you can forward yourcalls to your current extension. Any ex

Alcatel User Guide 4400/4034 24Appointment ReminderThis feature allows you to programme your extension toring at a specified time, as a reminder. To

25 Alcatel User Guide 4400/4034You will still receive your own calls.To re-enter the hunting group:✴✴✴✴4Padlocking/Unlocking yourExtensionThis prevent

Alcatel User Guide 4400/4034 26You may re-enter at a later time.To transfer an outside party into the conference,follow the above procedure then hang

27 Alcatel User Guide 4400/4034If the feature is accepted, it will be displayed asfollows:DO NOT DISTURBTo cancel Do Not Disturb:✴✴✴✴05☞

Alcatel User Guide 4400/4034 28DTMF tones may be sent during a call for using homebanking services or to gain remote access to an answeringmachine, et

29 Alcatel User Guide 4400/4034Sending TextMailYou may send a written message (up to 127 characters) toanother extension with a similar type telephone

Alcatel User Guide 4400/4034 30Next to scroll throughthe listPrev to see prev.messageApplyto send themessageBack to returnReading TextMailIf you have

31 Alcatel User Guide 4400/4034Back will return you to the previous menu;Next will display the next message (this willonly be displayed ifthere is mor

Alcatel User Guide 4400/4034 2 GeneraldescriptionYour Alcatel 4034 extension is made up of 5 distinctzones:The fixed keys - By using one of these keys

Alcatel User Guide 4400/4034 32Leaving an Absent TextMessageIf you are away from your extension, you may leave amessage which will be sent to the disp

33 Alcatel User Guide 4400/4034To cancel your absence text message:Mail TextTxt>OfDe-act☞ ☞☞ ☞

Alcatel User Guide 4400/4034 34Making an IntercomIntrusionIf there is no reply on an internal extension, providedyou have permission, you may make an

35 Alcatel User Guide 4400/4034By customising your Alcatel 4400 extension you mayadapt specific functions to suit your daily needs.Programming the key

Alcatel User Guide 4400/4034 36Programming the MelodyProgMelodyOr choose the desired tune as follows:LS (successively)To adjust the sound level:LS+

37 Alcatel User Guide 4400/4034Programming the KeysYou may select one of the 45 available soft keys or oneof the programmable keys with an icon. Thes

Alcatel User Guide 4400/4034 38Function KeysTo enter programming mode:ProgThen to begin programming the keys:KeysSelect the key to be programmed.Servc

39 Alcatel User Guide 4400/4034The following lists provide details of the featuresavailable.Group 1 - Forwarding services:Immed➧: unconditional call f

Alcatel User Guide 4400/4034 40Group 6 - Appointment reminder:Temp: set temporary appointment;TempOf: cancel appointment reminder.Group 7 - Diverse se

41 Alcatel User Guide 4400/4034To adjust the contrast on your display, choose from thefour available levels.

Alcatel User Guide 4400/4034 4The programmable keysYour extension has 19 keys with icons which areprogrammable either by you or by the installer. The

Alcatel User Guide 4400/4034 42Programming the PasswordProgPasswdThen enter your current password (the default value is0000).The display will ask you

43 Alcatel User Guide 4400/4034Programming the IntercomListProg←→IntcomThe intercom list is a list of up to ten users who mayaccess your extension in

Alcatel User Guide 4400/4034 44Programming the Language←→LangYou may now alter the language of the display by pressingthe soft key for one of the foll

45 Alcatel User Guide 4400/4034This test makes it possible to check the functioning ofthe display, the icons, the LED’s and the ringing of theextensio

Alcatel User Guide 4400/4034 46To answer another line:the flashingline key.The first call is automatically held. To return to thefirst call:the appro

47 Alcatel User Guide 4400/4034• Official secretary absent,litoverflow secretary present.• Official secretary absent,there is noflashingoverflow sec

Alcatel User Guide 4400/4034 48Screening KeysThese keys allow you to use a screening feature on yourincoming calls. Each of the keys is linked to a l

49 Alcatel User Guide 4400/4034If you work with several secretaries, after selecting thescreening key, press the appropriate Secretary key. Toconfirm

Alcatel User Guide 4400/4034 50Exec MailThis feature allows your secretary to send a short mailmessage directly onto your display. A message may bese

51 Alcatel User Guide 4400/4034ScreeningSupervisionIf your extension has a Supervision key, you maysupervise the call being screened once it rings on

Alcatel User Guide 4400/4034 6The displayYour Alcatel 4034 extension has a 2 line display, whichacts as your permanent guide.Each of the two lines on

Alcatel User Guide 4400/4034 52BypressingSecrt➙you may elect to send your number to thedistantparty. By pressing the same keyit changes toSecrt which

53 Alcatel User Guide 4400/4034SecretaryExtensionIn addition to the standard features available on yourAlcatel 4400 extension, you will have certain e

Alcatel User Guide 4400/4034 54Exec Mail KeyThis feature allows you to send a message (which ispredefined or to be completed) directly onto the displa

55 Alcatel User Guide 4400/4034Screened CallsIf your manager has activated a screening key, you willreceive certain calls. A call initially destined

Alcatel User Guide 4400/4034 56Absent keyThis key allows you to advise the manager of yourabsence.The icon associated with the Absent key signal asfol

57 Alcatel User Guide 4400/4034Overflow SecretaryExtensionIn manager/secretary configuration there may be an“ overflow secretary” . When the Absent k

Alcatel User Guide 4400/4034 58If the “ overflow secretary” feature is not activated,the Manager key may be used to call the Manager directly(as a pe

59 Alcatel User Guide 4400/4034Absent secretary keyThis key allows you to indicate your absence to yourmanager.The icons associated with this key sign

Alcatel User Guide 4400/4034 60GlossaryAccount codeA specified code which may be entered when making anexternal call, so that calls may be charged to

61 Alcatel User Guide 4400/4034Conference callThis allows three callers to carry out a conversationtogether.DTMFDual Tone Multi Frequency - a method o

7 Alcatel User Guide 4400/4034Voice guides help you select and carry out functions.Any feature request is followed by the confirmation voiceprompt.

Alcatel User Guide 4400/4034 62IntrusionIf an extension or line is busy you may be authorised tointrude on that extension, in order to contact the per

63 Alcatel User Guide 4400/4034Glossary(cont.)Personal codeA code which is used when accessing advanced features.RedialTo call again the last external

Alcatel User Guide 4400/4034 64NotesThe information contained in this Guide was complete andaccurate at the time of printing. The product covered byt

65 Alcatel User Guide 4400/4034

Alcatel User Guide 4400/4034 8Telephone layout3Mail LS +LS -H andsfreeISD N serv. MuteLSRedialStore/Red.2121. The fixed keys 2. The icons

9 Alcatel User Guide 4400/4034Making an ExternalCall0+ External NumberAlternatively, instead of 0, you can press a line key foran outside line (if you

Alcatel User Guide 4400/4034 10Calling by NameThis feature allows you to search for the number of aninternal user by typing in at least 2 characters o